Intranet

How to use this page

The Intranet is for staff in the departments that form the Social Science Division. This page is a collection of information, documents and links that staff in departments need from the Division. We aim for everything to be brought together in one place.

Scroll down the page to find the section you want, and click on the links to open the file or go to another page.

Academic Office

You need to be a member of these WebLearn sites to be able to access them. If anyone needs access they should contact Cathy King in the first instance.

Communications

The communications team in the Social Sciences Division looks after both internal and external communications. We work closely with departments, supporting and offering guidance when needed, and with other parts of the University, including the Public Affairs Directorate.

Internal External
Website: Intranet (that's this page) Twitter: Follow us on @oxsocsci

Newsletter - to all staff

(once or twice a term)

Press and media relations

Media Relations Manager: Gen Juillet, news.office@admin.ox.ac.uk

Bulletin - to Heads of Admin

(once a month)

Research communications and specific projects
Supporting communications staff in departments Website: news and editing

 

Find out more about the newsletter and bulletin below. If you are a member of staff working in communications in the Division, please join our network.

Contact:

Communications Manager: Esme Wilks, communications@socsci.ox.ac.uk.

Crisis management and business continuity

Crisis management - immediate actions taken when an incident occurs 

Security Services guidance on Initial Incidence Response

Important numbers:

  • Emergency Services: 999
  • University Security Services' emergency number: (01865) (2)8999
  • University News and Information Office: (01865) (2)80 528 (office hours), 07738 135 619 (duty officer)

University framework for crisis management

Public Affairs advice on crisis communications

Divisional guidance for departments dealing with a crisis

Business continuity - carrying on essential functions during the disruption

HE sector guidance on business continuity

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The Social Sciences Division sends a newsletter at least once a term to all staff in departments.

To submit an item to be included in the newsletter, email communications@socsci.ox.ac.uk

Items (e.g. special events, updates, opportunities, etc.) will be considered for inclusion if they are clearly relevant to the whole divisional community, or a substantial proportion of the community. If your item is not suitable for the newsletter, we will advise you about other divisional communication channels (e.g. this website, Twitter, events digest etc.), which may be more appropriate.

Social Science Divisional eNews is delivered at in 2nd week and 9th week of each term to your departmental, unit or college email addresses; if you do not automatically receive it please email communications@socsci.ox.ac.uk.

A bulletin is sent to Heads of Administration and Finance on the first Monday of the month.

Circulation date

Deadline for content

Monday 6 May (2ndweek TT)

Wednesday 1 May (1stweek TT)

Monday 3 June (6thweek TT)

Wednesday 29 May (5thweek TT)

Monday 1 July (10thweek TT)

Wednesday 26 June (9thweek TT)

Monday 2 September (-5th week MT)

Wednesday 21 August (-7th week MT)

Monday 7 October (0thweek MT)

Wednesday 2 October (-1st week MT)

Monday 4 November (4th week MT)

Wednesday 30 October (3rd week MT)

Monday 2 December (8th week MT)

Wednesday 27 November (7th week MT)

The Social Sciences Communications Officers Network meets around every two months. Anyone who works in any aspect of communications in a social sciences department is welcome to attend. Each meeting has a main topic for discussion.

Mailing list: social-sciences-communications@maillist.ox.ac.uk.

 

Next meeting: 11 April, 9.30 - 11.00. Hayes House

Topic: Events.

 

June meeting: TBC

Topic: communications strategies.

 

September meeting: TBC

Launch of the Southeast Asia Studies Centre - Oxford School of Global Area Studies

Find out more

 

The UKRI GCRF Accelerating Achievement in Africa's Adolescents Hub - Professor Lucie Cluver in the Department of Social Policy and Intervention

Find out more

More information to come.

Are you interested in the events that happen around the Division? Subscribe to our collection on Oxford Talks - Social Sciences Division Events.

We encourage event organisers from departments to add all of their events that could be of interest to others to this collection, so you only need to visit one place to keep up to date.

Development

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The Social Science Divisional Development Office, based in Hayes House, is responsible for delivering on the Division’s philanthropic strategy of securing postgraduate scholarships and endowing key academic posts. The team’s target is the secure £5m in direct philanthropic support per annum across the division. 
The team also;

  • Provides support to academics across the division who have themselves secured, or close to secured, project-specific philanthropy, including ensuring that donors have passed the University’s Committee to Review Donations, paperwork is appropriately approved before signature and that the funds reach the relevant budget/research code.
  • Provides a programme of stewardship and reporting, alongside the Campaign Relations team, for donors who have given across the division.
  • Facilitates connections between departmental academics and colleagues and the wider resources offered by University Development office, including Trusts, Foundation and Corporations, Student Support, Principal Gifts (international fundraising), Gift Registry, Research and Database Support. 

For any enquiries about philanthropic support in the division, please contact;

Postgraduate Scholarships

  • Case for Support
  • Toolkit PDFs
    • ARCH School of Archaeology
    • BLAV Blavatnik School of Government
    • DPIR Department of Politics and International Relations
    • DSPI Department of Social Policy and Intervention
    • ECON Department of Economics
    • EDUC Department of Education
    • INT.DEV Department of International Development
    • LAW Law Faculty
    • OII Oxford Internet Institute
    • OSGA Oxford School of Global Area Studies
    • SAME School of Anthropology and Museum Ethnography
    • SOCI Department of Sociology
    • SOGE School of Geography and the Environment

In 2015 Council took the decision to ring-fence £110m from Oxford University Press to be used as match funding.  The aim is to encourage fundraising for endowments to support existing University activities in order to substitute for funding by the University.  Council agreed for matched funding to be on 2:1 ration (£2 from a donor matched by £1 from University funds).  The money has been set aside in the Endowment Challenge Fund (ECF).

 

ECF Guidance

 

 

Equality & Diversity

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Equality and diversity is at the heart of what we do. We strive to create a working environment which enables our staff and students to contribute, flourish and excel: to enable you to give your talents fully for the benefit of all.

We are committed to the following actions and objectives:

Inclusive

  • Foster a sense of inclusivity among staff and students by improving communication and transparency
  • Explore the experiences of all minority groups
  • Provide clear advice on the support available to those experiencing or witnessing bullying and harassment

Enabling

  • Examine our recruitment practices, and revise these where needed
  • Review career development and support
  • Promote leadership on the part of women and those from minority backgrounds
  • Review and monitor the processes by which salaries are approved

Family friendly

Governance

A divisional Equality & Diversity Steering Group guides divisional strategy in equality & diversity and oversees departmental progress in submitting Athena SWAN  award applications. We work closely with the University's Equality & Diversity Unit and the other academic divisions in support of the University's aim to foster 'an inclusive culture which promotes equality, values diversity and maintains a working, learning and social environment in which the rights and dignity of all its staff and students are respected.'

Contact

For information on any aspect of equality and diversity, or if you work in one of our departments and would like advice on the Athena SWAN award application process, please contact diversity@socsci.ox.ac.uk.

We recognise that there is more to do to diversify the talent pool in the social sciences at Oxford. As a key action in tackling this, the Division is supporting departments to achieve Athena SWAN awards. The Athena SWAN Charter is run by Advance HE, a UK charity. The Charter celebrates good practice in gender equality in Higher Education, and offers a framework for introducing cultural changes to create a better working environment for all. Departments can choose to apply for a Bronze, Silver or Gold award. To do so, departments will need to establish a Self-Assessment Team to drive the work forward.There are two submission deadlines each year (in April and November). Awards last for four years from the submission deadline.

Five social sciences departments have achieved Bronze awards to date, and work to implement their action plans is underway: the Department of Economics, the Faculty of Law, the School of Geography & the Environment, the School of Anthropology & Museum Ethnography, and the Saïd Business School.

Please contact diversity@socsci.ox.ac.uk for detailed advice on preparing an application. 

Student and staff data

Applying departments must analyse and present their staff and student data. These are available as follows:

  • Student data for Athena SWAN awards, as well as further contextual student data. If you cannot access the data, contact SDMA@admin.ox.ac.uk
  • Staff data for Athena SWAN awards. You will need to complete the user access form available on the right hand side of the above webpage, and seek approval from your local HRIS Guardian (in most cases, this will be your Head of Administration). 

You will also need to run staff and student surveys, and may wish to conduct follow up discussions, in order to:

  • Help you to understand the issues as experienced by your staff and students
  • Enable you to demonstrate engagement and consultation within your department
  • Allow you, in future applications, to benchmark progress

A full guide to sourcing data, and example student surveys, are available from diversity@socsci.ox.ac.uk.

Support for graduate students

We run a range of research and professional skills training for doctoral students, designed to support you in successfully completing your doctorate, developing your skills to become an independent researcher, or pursuing a career in other another field.

Support for researchers

The division provides a range of support for research staff.

The University has a dedicated set of webpages for researchers where you can find information on finding funding, teaching, engaging with the media, career planning, managing data, personal development and much more.

The University has issued a code of practice, articulating Oxford's aspiration, as a world-leading research-intensive university, to continue to provide a supportive environment for research and research careers at an international level.

A Researcher's checklist has been produced by the University's Research Staff Working Group. The checklist has a series of questions for consideration at the start, during and towards the end of your research contract. It is intended to be used as a tool both for internal reflection and as a framework for further discussions with your supervisor. It should be used in combination with the parallel document 'Researchers' careers', which has more detailed information and provides links to sources of further advice.

The Oxford Research Staff Society provides a collective voice for researchers employed by the University, and organises social and professional networking opportunities.

Support for all

The Oxford Learning Institute provides courses for University and College staff and students. They have excellent developmental programs for Academic leaders, Administrators and Managers, Principal Investigators & DPhil supervisors, Lecturers/teaching staff, Research Staff, Support Staff, Women (in particular Springboard and Ad Feminam) and courses designed to help you Manage Yourself.

IT Services offers over 200 classroom based and over 1000 online IT courses that can help you with your studies, research and future careers. Any IT Learning Programme course can be booked by all current members of Oxford University.

The Careers Service has courses for research staff and students (searchable through the CareerConnect pages) as well as many other talks and workshops.

The Oxford University Language Centre offers three main programmes of language courses, Languages for Study and Research (LASR), the Oxford Programme in Languages (OPAL) and English for Academic Studies (EAS).

Pivot is a mentoring scheme for any member of staff at the University who identifies as Black and Minority Ethnic (BME). People have different reasons for choosing to have a mentor, so rather than try to cover them all within one scheme Pivot offers two different pathways to make sure everyone gets the support that they are looking for.

Ad Feminam mentoring is intended to encourage women to explore their leadership potential within academic life, or within an administrative career, for example as leaders of departments and divisions, or in university governance. The scheme is expected both to benefit individual mentees and to contribute to culture change within the University. Mentees will have demonstrated an aptitude or potential for leadership and will normally meet one of the following criteria:

  • An academic having completed her first five-year term of office
  • A researcher holding a fellowship of at least five years duration
  • An administrator employed at Grade 9 or above having at least five years' service

The Returning Carers Fund supports those who have taken a break for caring responsibilities to re-establish their research careers. The deadline for applications is Friday of 5th week each term.

Details on eligibility and how to apply and provided by the Equality & Diversity Unit.

Successful applications from staff within the division to date include:

  • £1.5k for conference attendance
  • £4.6k for administrative and research assistance
  • £1.4k for visits by a research collaborator
  • £2.4k for overseas fieldwork

After discussing and agreeing the application with your Head of Department, complete the application form send it to diversity@socsci.ox.ac.uk by the deadline.

Finance

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The Divisional Finance Team seeks to ensure the sound financial management of the Division and its departments. We are formally part of the Finance Division, but are firmly embedded within the Social Sciences Division, and pride ourselves on working closely with senior management in the Division, and with academic, administrative and finance colleagues in departments. Our key responsibility is to lead the Division’s financial planning, budgeting and forecasting activity. We support departments in addressing their challenges – whether through the delivery of specific projects, acting as a source of advice, or by advocating for change on our departments’ behalf across the wider University. We strive to build a network of financial professionals across the Division, ensuring departments can learn from and support each other.

Our Divisional Finance Managers (DFMs) are each linked to 4 departments, where they provide Finance support and are also a focal point for the divisional/departmental finance relationship. The departments are supported as follows:

 

Jenny Williams

  • Geography (incl. ECI, Smith School & Transport Studies)
  • Education
  • Social Policy & Intervention
  • Economics

 

Peter Sheppard

  • Law (incl. Criminology & Socio-Legal Studies)
  • International Development
  • Anthropology & Museum Ethnography
  • Oxford Internet Institute

 

Sarah Goad

  • Politics & International Relations
  • Archaeology
  • Global Area Studies
  • Sociology

 

Harry Myring (DFC)

  • Saïd Business School
  • Blavatnik School of Government
  • Oxford Martin School

 

Jonathan Webb

  • Primary finance support for the Social Sciences Divisional office

 

The DFMs interactions with departmental finance teams are to:

•       support the Division’s budgeting, forecasting and planning activity, ensuring an appropriate level of scrutiny and challenge, as necessary.

•       ensure effective monthly controls, reporting and analysis is in place, and that appropriate action is taken as a result. 

•       develop and enhance departmental reporting processes through improved management information 

•       effective sharing of best practice

•       support departments in responding appropriately to control weaknesses, as identified through, for example, self-assurance processes or audit findings.

•       undertake financial planning and analysis in support of decision-making in departments. To include for example, the preparation of business cases, scenario modelling, capital planning etc.

•       help identify and deliver finance process improvements.

•       provide a level of professional finance support and guidance to existing finance staff within departments. 

•       offer sound guidance to departments on ways of maximising resources by developing a detailed understanding of each department’s non-research and research activities, as well as of the University’s financial structure and resource allocation mechanisms.

 

Governance

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The Social Sciences Board has oversight of the organisation, development, and delivery of curricula in collaboration with the colleges, and oversight and development of strategy relating to research in the social sciences. It prepares five-year strategic plans and approves departmental budgets and operating statements annually. It is also responsible for the appointment and reappointment of academic staff, and the maintenance of educational quality and standards.

The Board meets twice each term, on Friday of Second and Seventh Week. Its membership is drawn from across the division and includes representatives of the Conferences of Colleges and the undergraduate and postgraduate student bodies.

Board membership

Standing orders of the Board

SharePoint site

Seven committees report directly to Board: Planning and Resources Committee, Undergraduate Studies Committee, Graduate Studies Committee, Quality Assurance Committee, Grand Union ESRC DTP Management Board, Committee on Library Provision and Strategy in the Social Sciences. The Management Committee of the Oxford Martin School is under the governance of the Social Scienes Divisional Board.

Planning and Resources Committee (PRC), chaired by the Head of Division and on which all Heads of Department serve. The Committee supports departments and the Board in their strategic planning in respect of academic, financial, IT, space and staffing issues. The Committee meets on Friday of 0th Week and Tuesday of Sixth Week at 9.30 a.m. of every term.  

PRC SharePoint site

Three sub-committees in turn report to PRC:

  • Research Strategy Group, chaired by the Associate Head of Division (Research) and on which all departmental rsearch directors/co-orindators or equivalent serve. The Group acts as a cross-departmental forum of departmental Research Directors, Coordinators and Associate Deans for the development and implementation of research strategy and the exchange of information and good practice across departments within the division. It meets on Wednesday of Third Week from 10.00 every term.
  • IT Forum, collates and represents the views, requirements, and interests of departments within the Division as they relate to all aspects of IT provision. It meets termly in Second or Third Week. 

    IT Forum SharePoint site

  • Equality and Diversity Steering Group provides oversight of divisional strategy for equality & diversity and oversees the progress of departments in making applications for Athena SWAN awards. It meets once a term.

    E&D Steering Group SharePoint site

Four committees covering different asepcts of education report directly to Divisonal Board.

  • Undergraduate Studies Committee, chaired by the Associate Head of Division (Education) and on which all Directors of Undergraduate Study serve. The Committee advises Board on academic policy, teaching and learning strategies, and quality assurance matters in respect of undergraduate studies. It meets on Tuesday of Fifth Week from 9.30 a.m. every term.

 USC SharePoint site

  • Graduate Studies Committee, chaired by the Associate Head of Division (Education) and on which all Directors of Graduate Study serve. The Committee advises Board on academic policy, teaching and learning strategies, and quality assurance matters in respect of graduate studies. It meets on Monday of First Week  and Friday of Sixth week at 11.00 a.m. every term.

GSC SharePoint site

  • Quality Assurance Committee, chaired by the Associate Head of Division (Education) with members elected by Board on the basis of their experience . The Committee has responsibility for reviewing  proposals for new courses and major changes to existing courses, and for maintaining oversight of matters related to examinations (including review and approval of examiners' reports, examination regulations and examination conversations). It meets on Monday of First Week  and Friday of Sixth Week at 9.00 a.m. every term.

QAC SharePoint site

  • Grand Union ESRC DTP Management Board advises on strategy pertaining to ESRC funding, training provision for students, ESRC policy and related matters.

The Committee on Library Provision and Strategy in the Social Sciences (CLiPS – SocSci) advises Board and the Curators of the Bodleian Libraries.

The Appointments Panel advises Board on matters relating to appointments of academic and academic-related staff. It is chaired by the Head of Division and is comprised of three further members of Board.

Health and Safety in departments

Responsibilities for health and safety in departments

Health and Safety management responsibilities - sets out University policy on who is responsible for health and safety at each level. This includes detail for

The Safety office also provides a Proforma departmental statement of safety organisation.

The Social Sciences divisional safety officer can advise departments on health and safety. He will also undertake an annual  workplace inspection, and will contact the DSO and Head of Administration & Finance to arrange a visit in advance. A report will be produced after the visit and will identify any actions that need to be taken by the department.

With exceptions (Archaeology, SOGE), Social Science departments are largely office-based departments. Many departments have students that undetake fieldwork overseas. Departments should therefore take particular note of the following:

Fieldwork safety

The divisional office provides extensive guidance to departments on policies, procedures and good practice for keeping students and researchers safe when undertaking fieldwork.

The site sets out the responsibilties of supervisors, departmental safety officers and heads of department; provides the divisional template and procedures for risk assessments; and provides advice and guidance on travel insurance, country specific information, gender issues, ethical review, vicarious trauma, and managing emergency situations. The divisonal safety officer can provide advice on all aspects of fieldwork safety.

Fire

Guidance from the safety office on fire drills, fire risk assessments and routine testing and maintenance of fire alarms.

A fire risk assessment must be undertaken for each building occupied by a department, and this must be checked annually.

Departments are responsible for ensuring appropriate fire evacuation procedures are in place. Details are provided in the memo on fire wardens and managing fire evacuations.

The divisonal safety officer can advise departments on their responsibilities with respect to fire safety.

Asbestos

Sets out the University's procedures for asbestos management and checks, including a link to the Asbestos register. The Estates Services Compliance Team is commissioning and managing a full programme of asbestos management surveys across the functional estate. Departments should notify the Estates Services Compliance team (estates.compliance@admin.ox.ac.uk) before any work that disturbs or alters building fabric or services is commissioned. This would include refurbishment / alteration works, including cabling; minor works to building fabric or services (e.g. fixing shelving); and reactive maintenance. 

Display Screen Equipment

The Safety office sets out the University policies. The appendices include useful checklists and diagrams to share with staff, and the link to the DSE self assessment programme.

Additional guidance: First AidWorking safely with electricity; Out of Hours and Lone Working

Info for the divisional office

List of site pages